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Pre-handover inspection

One vehicle. Six clear checkpoints.

A visual inspection records the vehicle’s visible condition at handover. The sequence keeps every essential angle organised and easy to review in the Survey Report.

View the 6 steps What is recorded
Simulated vehicle handover at a Malaysian port yard
01Visual survey workflow

Inspection route

Follow the arrows from handover to report.

Each checkpoint has one job. The flow reduces missed angles and keeps the photo order consistent.

  1. Simulated vehicle handover at a Malaysian port yard01
    Start here

    Vehicle handover

    Confirm the vehicle identity, handover point and key receipt before photography begins.

  2. Simulated front cabin inspection view02
    Interior

    Cabin condition

    Record the seats, dashboard, steering area, floor and visible personal belongings.

  3. Simulated front-left exterior survey angle03
    Exterior A

    Front-left corner

    Capture the front bumper, bonnet, left lamps, wheels and left-side panels in one frame.

  4. Simulated front-right exterior survey angle04
    Exterior B

    Front-right corner

    Repeat the diagonal view for the right side so the front and side panels remain comparable.

  5. Simulated rear-right exterior survey angle05
    Exterior C

    Rear-right corner

    Record the boot, rear bumper, right lamps, rear wheel and right-side panels.

  6. Simulated rear-left exterior survey angle06
    Exterior D

    Rear-left corner

    Complete the full perimeter with the final diagonal view before notes are compiled.

Visual sequence completeProceed to notes and acknowledgement

Survey Report

What the Survey Report should record

The report is a handover reference—not a mechanical inspection or insurance assessment.

01

Vehicle identity

Registration number, model, colour and handover location.

02

Visible condition

Body panels, glass, tyres, cabin and any visible marks.

03

Photo sequence

Handover, cabin and four exterior diagonal angles in a fixed order.

04

Acknowledgement

Inspection notes are reviewed before the vehicle proceeds to the next movement.

Report output

A compact report that is easy to verify.

Six indexed visuals, inspection notes and vehicle details are arranged in one consistent reference. Any visible concern can be identified by checkpoint instead of relying on memory.

  • Numbered photo index
  • Visible-condition notes
  • Handover reference
  • Route and vehicle details

Before the appointment

Prepare the vehicle before handover.

Remove personal belongings, keep the cabin accessible and inform the team about any existing visible marks.

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